Most asset registers are a spreadsheet somebody inherited
Know what you own,
and prove it.
Track every laptop, monitor and desk your organisation owns — who holds it, which office it sits in, and whether that is still true. Across as many locations and currencies as you have.
Free forever — no card, no asset limit. Joining your company’s register? Use the link in your invitation email.
Four questions, answered properly
Most organisations can answer the first one from an invoice folder. It is the other three that go missing — and the fourth that an auditor asks.
What do we own?
Every laptop, monitor, chair and projector as its own record — with what it cost, when it was bought, and the tag stuck on its side.
Where is it?
Office, floor, room. Across as many locations and countries as you have, without a spreadsheet per site that disagrees with the others.
Who has it?
Who holds it now, and who held it in March. Nothing is overwritten, so the question always has an answer you can show someone.
Is that still true?
Walk the floor, scan the tags, and get the variance: found where expected, found somewhere else, never found at all.
One row per thing you own, and it stays true
Every asset carries its cost, its acquisition date, its location, its custodian and its whole movement history. Nothing is edited in place without a trace, and nothing is ever hard-deleted.
| Tag | Description | Category | Acquired | Cost | WDV | Verified |
|---|---|---|---|---|---|---|
| CHK/PM/0417 | CNC Lathe, Haas ST-20 | Plant & Mach. | 14-03-2024 | 42,80,000 | 31,52,412 | 18 days |
| CHK/PM/0418 | Air compressor, 30 HP | Plant & Mach. | 02-07-2023 | 6,15,000 | 3,84,219 | 18 days |
| CHK/VH/0064 | Forklift, 2.5 t diesel | Vehicles | 28-11-2022 | 18,40,000 | 9,66,104 | 412 days |
| HO/IT/0108 | Server, rack-mounted | Computers | 19-01-2025 | 3,72,500 | 1,88,640 | 63 days |
| CHK/PM/0394 | Overhead crane, 5 t | Plant & Mach. | 07-09-2021 | 28,90,000 | 17,03,775 | Never |
Example data. The tag scheme is yours — if your equipment already says CHK/PM/0417, the register uses that rather than renaming your estate.
Somewhere in here is the thing you are looking for. The register knows which shelf.
Every row is a thing you can walk up to
Not a quantity in a column. One record, one object, one label stuck to its side — and a history of everywhere it has been since you bought it.
Bengaluru · Floor 4 · Open plan
Mumbai HQ · R. Iyer · since 12 Feb
Singapore · Level 8 · Design
Pune · Server room · rack 2
Unassigned · store cupboard
Mumbai HQ · A. Sharma · since 4 Jan
Bengaluru · Floor 2 · Engineering
Unassigned · marketing store
Chennai · Floor 1 · Shared floor
Remote · Pune · off-site since 4 Jan
Every one of these has a tag, an owner and a history.
Decisions we made on your behalf
Nothing is ever deleted
Retiring, disposing and marking lost are status changes. Three years on you can still show what a thing cost and who had it — which is the question an auditor actually asks.
Your labels, not ours
Barcode format, tag numbering and validation are yours to set. If your equipment already says MUM/IT/0421, the system uses that rather than renaming your estate.
Bought in one currency, reported honestly
A laptop bought in Singapore stays in Singapore dollars, converted at the rate on the day it was purchased. If a rate is missing it is reported separately, never quietly converted at today’s.
The year that makes the year-end easy
The schedule below is only as good as the records behind it. These are the modules an office touches week in, week out — every one of them on every plan, the free one included.
Custody
Every handover recorded the moment it happens — assigned, returned, reassigned, all dated.
Helpdesk
A broken monitor becomes a ticket on that exact asset, not an email nobody files.
Maintenance & AMC
Service visits and contracts attached to the machines they cover, with a reminder before an AMC quietly lapses.
Procurement
A request becomes an approval, an order, and finally an asset row — without anyone typing it twice.
Software & subscriptions
Who holds a seat, what it costs, and an email before it renews.
Audit
Walk the floor with a phone. The register tells you what is missing.
Schedule II, computed exactly, with the working shown
Straight line and written-down value, on the statutory useful lives. Money is held at thirty significant figures and rounded once, at the end — not at every step. The schedule articulates: closing equals opening plus charge minus released, in both the gross block and the accumulated depreciation.
Every figure can be traced back to the asset that produced it. That is the part your auditor cares about, and it is the part a spreadsheet cannot do once someone has copied a row.
| Block | Opening WDV | Additions | Charge | Released | Closing WDV |
|---|---|---|---|---|---|
| Plant & Machinery | 3,84,12,660 | 61,40,000 | 48,90,712 | 7,20,118 | 3,89,41,830 |
| Vehicles | 52,18,400 | 0 | 11,04,266 | 0 | 41,14,134 |
| Computers | 14,66,910 | 3,72,500 | 7,88,004 | 41,220 | 10,10,186 |
| Furniture & Fittings | 9,04,220 | 1,18,000 | 1,62,940 | 0 | 8,59,280 |
Example figures. A filed year is snapshotted and locked — later edits cannot silently rewrite a year you have already reported.
Written for the person who checks
CARO 2020 asks your auditor whether property, plant and equipment were physically verified at reasonable intervals, and whether the discrepancies were properly dealt with. Answering that needs records nobody could have tidied up afterwards.
The log cannot be edited
Every change lands in a log that refuses updates, refuses deletes, and refuses to be emptied. Not a permission an administrator can quietly grant themselves — a rule underneath the application, which the application obeys too.
Custody is a history, not a field
Who holds a thing is a dated row, not a column that gets overwritten. Handing it on closes one row and opens the next, and neither can be rewritten afterwards. So March still answers for March.
An accepted count is closed
Once a physical verification is accepted, its count, its scans and its dates stop being changeable — for every caller, including the keys we hold ourselves. A second count is a second count, never a correction to the first.
Coverage is reported, not asserted
The verification report says what share of the register was actually found, and lists what was not. It is the real figure, including on the occasions it is not the figure you were hoping for.
- Schedule II, Companies Act 2013
- Depreciation follows the prescribed useful lives, or you justify a different one in your accounts. The register is where that justification lives.
- CARO 2020, clause 3(i)
- Your auditor has to report whether you maintain proper records of property, plant and equipment, and whether they were physically verified at reasonable intervals.
- Section 128, Companies Act 2013
- Books of account and the papers behind them must be preserved for years, not quarters. A register living in one ex-employee’s personal drive does not meet that bar.
CARO does not apply to every company — one person companies, small companies and banking, insurance and Section 8 companies sit outside it. The register is worth keeping either way, and the exemption thresholds are exactly the kind of thing worth asking your CA about once.
Every price, published
Most software in this market will not quote you until you have handed over your phone number. Here are ours — both of them. Billed once a year, with no per-user arithmetic and no ceiling on what you track.
Free
Free
Any number of assets
Your whole register, permanently. Not a trial.
- Unlimited assets and unlimited people
- Every module — custody, helpdesk, procurement, licences, AMC
- Your full Schedule II depreciation, on screen
- Export your own data whenever you want
Standard
₹24,999/year
Up to 500 assets
For the register that has to satisfy an auditor.
- Everything in Free
- The same schedule, downloaded for your audit file
- TallyPrime journal export
- Email support
Plant
₹49,999/year
Over 500 assets
The same product, priced for a register that size.
- Everything in Standard — nothing held back
- The same schedule, downloaded for your audit file
- TallyPrime journal export
- Email support
If you stop paying, nothing is locked and nothing is deleted. Your register, your people, your history and your depreciation on screen all keep working. Only the two downloads switch off.
Prices are final. No GST is added at invoice.
Not sure how many assets you have? Start free, load them in, and the count will tell you which plan you are on.
More than one company, more than 5,000 assets, moving off an existing system, or you want us there in person? talk to us
A one-time setup package imports your existing register, prints your first labels, and walks your team through its first count. Done remotely, quoted separately.
The questions people actually ask
We already do this in Excel. What breaks?
Nothing, until someone copies a row. Then two assets share a code, the depreciation double-counts, and nobody notices for three years because the total still looks plausible.
The other thing Excel cannot do is tell you when an asset was last physically seen — which is the question CARO makes your auditor ask.
Does it work with Tally?
It exports the depreciation entry as a TallyPrime journal voucher. You import it the way you import any voucher — we never need access to your Tally data.
Can our chartered accountant get in?
Yes — invite them as a viewer, on any plan. There is no per-seat charge. They can read the register, the schedule and the audit trail, and they cannot change anything.
We have 2,000 assets in a spreadsheet nobody trusts. Where do we start?
Import it as it is. The importer maps your columns to ours, shows you a dry run of every row it would create or change, and refuses anything ambiguous rather than guessing. You look at the dry run before a single record is written.
Your auditor will ask for the register. Have one.
Create your workspace in a minute — free, no card — or sign in if your organisation already has one.